Archives and Special Collections: An Introduction

In the informative webinar “Archives and Special Collections: An Introduction,” genealogist Drew Smith offers a comprehensive overview of how to locate, access, and utilize archival resources for family history research. Tailored for both novice and experienced genealogists, the presentation demystifies the distinctions between archives, special collections, and traditional repositories, equipping researchers with practical strategies to uncover valuable historical materials often overlooked in mainstream genealogy.

• Understanding What Archives and Special Collections Hold: These repositories preserve unique items such as family papers, diaries, photographs, oral histories, maps, and rare books—materials that often cannot be found online or in public libraries. Knowing how they are organized and what types of content they include is crucial for identifying sources relevant to specific family lines.
• Effective Tools for Discovery: Smith highlights WorldCat and ArchiveGrid as essential platforms for finding archival records tied to specific surnames or topics. He demonstrates how to use advanced search techniques and subject headings (e.g., “Boddie family”) to identify collections and pinpoint their locations—often in academic libraries or local institutions.
• Maximizing Research Visits: The webinar emphasizes the importance of preparation before visiting a repository. Smith covers everything from evaluating access policies and copyright restrictions to understanding collection guides, handling procedures, and what to bring (or leave behind). He also offers tips for post-visit practices like organizing digital images, documenting metadata, and expressing appreciation to archivists.

Genealogists are also encouraged to explore the additional resources provided in the webinar syllabus, including links to repositories, research tools, and practical templates. These materials serve as a valuable extension of the session and can support more effective, well-prepared archival research.